Welcome to Port Potomac Homeowners Association, Inc.!  This large-scale community is located in Woodbridge, Virginia.  It is in close proximity to many conveniences, including Stonebridge Town Center, Potomac Mills Mall, VRE, Northern Virginia Community College, Sentara Potomac Hospital, and I-95.  With beautiful townhomes and single-family homes and access to an abundance of amenities, this community is a sought-after place in Prince William County that residents are privileged to call their home. If you need to contact the management company after hours, call 703-385-1133.
 
 
News
Port Potomac News and Updates June 14, 2019
Posted on Jun 14th, 2019
6/14/19
 
Good Afternoon Port Potomac,
 
There is a lot to share with you today covering:
 
Clubhouse Repair Status
On-Site Office
Pool Opening
Summer Kids Camps
Trash Pickup
Fitness Information
Neighborhood Watch Training
 
Clubhouse Repair Status
 
The latest schedule submitted by the Interior Designer on the remaining Club House renovations is as follows:
 
July 9 – Schematic design phase complete
July 16 –Association reviews and approves schematic design barring possible changes
Aug 27 – Final Design development complete
Sept 3 – Association reviews and approvals design barring possible changes
Oct. 29 – Construction Requirements and Documentation Developed for bids complete
Nov 29 – Review General Contractor (GC) proposals
Dec 12 – GC Contract awarded and signed
Attempting to open the pools has created some delay (more below).  We are working with the designer to get back on track.  Once we have the GC proposals, we will have a better idea of construction start dates and the length of the project.
 
On-Site Office
 
Last week I told you we hopped to be in the trailer earlier this week.  We did have the inspection on Tuesday, but the electrical installation failed.  The issues were literally a missing screw, a missing plastic washer and bolt and an extra ground.  As of 10:00 AM today the trailer passed the electrical inspection.  The Management staff will be working on site and available to the homeowners as of Monday6/17/19.  Our first project will be to get the computers and ID card system up and running.  I’ll let you know as soon as that is completed.  We have missed the Port Potomac residents and are very happy to be back on site.
 
Office Hours
Monday-Wednesday 9 AM to 5 PM
Thursday 9 AM to 7 PM
Friday 9 AM to 2 PM 
 
Pool Opening
 
There have been multiple meetings with the County concerning the outdoor pool and what repairs are required.  The County currently is requiring all electrical components and wiring in the locker rooms and indoor pool be replaced.  If you think this doesn’t make sense, you are not alone.  The indoor pool was the only part of the clubhouse NOT to suffer any water damage from the pipe break.  The Clubhouse Designer’s engineer is putting together a revised electrical drawing to submit to the County.  Their estimate for the completion of the drawings is two weeks.  Best case, with no issues or delays:
 
July 14 - Plans completed, and permit application drafted and submitted to the County.
July 17-21 - County permit received
July 26th - Locker room repairs started (estimated at about 2 weeks)
August 12th – Earliest possible pool opening
 
Summer Kids Camps
 
The Kids Camps are completely booked.  This year we will be handling rain dates a little different than in the past.  Since we will not be able to move the kids into the Activities room if it rains, camps will not be held in bad weather.  The Fitness Director Pam Kolboski will email the parents close to 9:10 AM when camp is canceled.  So, if you’re not sure, check your email.  Never leave your child unattended while waiting for camp to start.  Please stay with the child until the camp employees are present.  We also ask that you make sure to pick up your child on time at the end of camp.
 
Trash Pickup
 
A few weeks ago, we sent out information concerning trash removal in the community, highlights including:
 
All trash for pickup must be inside the toter can; trash outside the can will not be collected
All toters must be placed at the curb, unobstructed, with the handles facing the house.
“Unobstructed” means that the toter must be 3’ from all other toters, cars, mailboxes, etc.
These aren’t much of a change from how trash has always supposed to be handled.  With Patriot Disposal moving to Automated Side Loading trucks that use a claw to pickup your trash can, they are going to be enforcing these rules.  If you have a large item that you need removed, you can call Patriot Disposal Customer Service at (703) 257-7100 and schedule a pickup.  Landscape debris, branches and grass clippings must be placed inside the trash toter for removal.  If you feel you need a second trash toter for landscape items, you can contact Patriot Disposal customer service.  An additional can be rented for $45 and is not covered by Port Potomac HOA.  
Our Port Potomac maintenance person has noticed that someone has been dumping landscape debris at the storm pond off Steerage Circle.  Please, do not dump your trash, landscape trash, paint, oil or any other trash on the common grounds, especially near the storm ponds.
 
Fitness Information
 
Attached for your use is this week’s home workout “Every Minute on the Minute.”  Also enclosed is the June Fitness Newsletter and a flyer for the Christmas in July 5K Fun Run/Walk.
 
Neighborhood Watch Training
The next Neighborhood Watch meeting is July 15th at 7pm at 8900 Freedom Center Blvd. If you community has questions about Neighborhood Watch, I encourage them to attend this training. To RSVP, please email kpurcell@pwcgov.org
 
Have a great weekend.
 
Sincerely,
Beth Cousino
General Manager
Port Potomac HOA

 
Walk and Watch
Posted on Jun 9th, 2019
WALK & WATCH: Police - Community Partnership
Walk and Watch is a crime awareness program to encourage dog walkers to serve as extra eyes and ears for the community. There are hundreds of citizens who are out and about all hours of the day or night walking their dogs. Most are preoccupied with texting, chatting, emailing and phone calls during these neighborhood walks. The objective of this program is to encourage each dog walker to be alert and aware of suspicious people, vehicles, activities or vandalism and to report it immediately to law enforcement. If you see something suspicious, call us. Emergency 9-1-1 AND Non-Emergency 703-792-6500 Prince William County Police Department - Crime Prevention Unit 703-792-7270 www.pwcgov.org/police
Port Potomac News and Updates May 24, 2019
Posted on May 28th, 2019
5/24/19
 
Good Afternoon Port Potomac,
 
I hope everyone is ready for three days or relaxation and activity this Memorial Day weekend.  Don’t forget to give thanks to those who have sacrificed for our county and our freedom.
 
The Social Committee is sponsoring an event to the Vintage Virginia Wine and Food Festival located at Bull Run Park, Centreville, VA on Saturday June 1, 2019. The bus will leave the clubhouse parking lot at 10:30 am. Space is limited. Residents are responsible for their own entry fee.
 
Bring your blankets and chairs.
You may bring your own non-alcoholic beverages and snacks for the day.
Water will cost $2 at merchandise tent.
All bags and coolers will be subject to search.
NO PETS ALLOWED
NO OUTSIDE ALCOHOL
The Event is rain or shine.
Saturday: Noon – 6pm
ADULT ADMISSION: $40
DESIGNATED DRIVER / NON DRINKERS: $25
MILITARY DISCOUNT IS AVAILABLE VIA:
TROOPID (instructions on the website)

PRE-PURCHASING YOUR TICKET IS ALSO A GREAT IDEA
Includes a souvenir wine glass, unlimited samples, all performances.
The Committee will be obtaining a bus which will accommodate 55 people. The event is open to families.
Please see the information below regarding the Wine Event.
http://www.vintagevirginia.com/

Please RSVP at the following link: Wine Festival
Attached for your convenience is the at home fitness workout for this week as prepared by the Port Potomac Fitness Director.
 
On Tuesday, June 4, 2019 at 7:40 PM we will be offering yoga on the lawn, here at the clubhouse.  This class is being offered at the request of our residents and will continue every Tuesday weather permitting as long as there is good participation.

All Fitness Classes scheduled for Monday, Memorial Day have been canceled.
 
This week the Port Potomac basketball court entry was damaged by young people who wanted in, but don’t have an ID or a friend with an ID.  On Wednesday afternoon there were 30 young people in the court, gambling in the corner, playing, hanging out and taking the court from about 5 younger Port Potomac Residents.  When the non- Port Potomac residents would not leave, the police were called to clear the court of trespassers.  Our residents then continued to play.  With the damage to the fencing, the decision was made to remove the hoops from the court until the fencing can be repaired.  We expect that to happen early next week.  After the repair the hoops will be put back in place.
 
As you know we were not able to get the pool opened by this weekend.  Although we have made progress, the county permit allowing the repairs to the locker rooms is still in the works.  We have a contractor standing by to complete the repairs as soon as we have the permit in hand.  There is still a question with the county about the indoor pool opening at the same time.  The Fire Department is questioning the number of emergency exits in the facility.  They may decide were good or insist on a new emergency exit to replace one of the existing sliding doors.  As soon as a final decision is reached by the County, we will move forward on whatever action is needed.
 
The county permit for the trailer has been secured and the electrical permit for the trailer was just obtained yesterday.  Miss Utility has been called to mark the utilities and as soon as that’s done the electrician will hook power to the trailer.  Once the trailer is powered up, the Management staff will be moving into the trailer, hooking up the phones, computers and Door Security System.  We will then be able to issue Member ID cards to new owners or replacements to those that have lost their cards.  As well as being available to residents who want to talk to us in person.
 
Work on the main section of the clubhouse is still in the hands of the Designer.  The next step is for the Designer to submit the recommended building design changes to the Board for their review and approval.  The designer has already met with the County Code office to do a code review and talk about items that we will need to change, to bring the building up to current code.  One example of this type of change is the entryway to the men’s bathroom upstairs.  There is not proper clearance according to ADA regulations.
 
We will let you know more as it starts to happen.
 
Have a wonderful weekend.

Sincerely,

Beth Cousino
General Manager
Port Potomac HOA
Patriot Trash Automated Side Loader Trucks
Posted on May 17th, 2019
Port Potomac HOA Single Family Homes,
Last year Patriot Trash began implementing the use of our new ASL (Automated Side Loader) trucks in some of the communities that we service. The ASL truck is manned by a single driver who controls a mechanical arm to pick up toter cans, as opposed to a three-man crew on standard rear load trucks.
The utilization of an ASL truck results in less noise than standard rear load trucks, reduces the time required to collect trash and recycling, and increases efficiency. Our ASL drivers are instructed to not leave the cab of the truck to collect large items or items that are not in a toter.
Starting June 1, 2019, we will begin to enforce this rule, and trash outside the toter cans will not be collected. To ensure that we are able to operate at maximum efficiency, we need your help to reach out to the homeowners of your communities to let them know:
All trash for pickup must be inside their toter can; trash outside the can will not be collected.
All toters must be placed at the curb, unobstructed, with the handles facing the house.
“Unobstructed” means that the toter must be 3’ from all other toters, cars, mailboxes, etc.
Large items or additional items left at the curb but outside of the toter will not be collected; instead, they will be “stickered” with a notification as to why the items were not collected and what to do to ensure these items get picked up.
For a list of your communities serviced by the ASL truck, please contact your sales representative or call customer service at (703) 257-7100. We thank you for your continued support, please let us know if you have any questions.
Thank you,
Patriot Disposal
Read More >>
Port Potomac News and Updates May 17, 2019
Posted on May 17th, 2019


5/17/19

Good Morning Port Potomac:


Neighborhood Watch Training - Flyer Attached
Date: June 4, 2019
Time: 7pm
Location: Ferlazzo Bldg - Locust Shade Room - 15941 Donald Curtis Dr, Woodbridge VA 22191
 
Topics: Crime Reporting, - Watch Patrol—Emergency Preparedness—Active Violence—Benefits of having a Neighborhood Watch.
 
If you are interested in starting a Neighborhood Watch in your  community or if you are a current Neighborhood Watch and are looking for a refresher, then please join us for this training.  The presentation should last about 1 hour and we will have time for questions and answers.
 
Please RSVP to Officer Marcia  Whaley
Email:  mwhaley@pwcgov.org
Phone: 703-792-4412
 
You might have noticed that the waterfall wall has been on and off this past week.  This is due to the fact that we discovered a leak in the irrigation system on that side of Port Potomac Avenue.  The water for the waterfall comes from the irrigation system so when the water level becomes low, the waterfall automatically turns off to protect the mechanical parts.  The irrigation contractor is working on locating and repairing the leak this morning.

We have finally received the permit for the temporary trailer.  The electrician is working on the electric permit and will run electric to the trailer as soon as the electrical permit is issued.  As soon as we get moved in, we will have a location where homeowners can come by to talk to us, replace missing or receive new ID Cards, pick up forms, etc.  We are looking forward to being back in one location and being able to work together as a team.

We are still working on the permit for the locker room repairs.  As you know we need the two locker rooms in order to open the outdoor pool. After contact with the county, our plan was to repair the drywall damage in the locker rooms, lock the doors leading to the clubhouse and have the outdoor and possibly the indoor pool open for business.  The county has turned the project into something else entirely.  First is an issue of egress, the one door in and out of the locker rooms was not adequate, we had to add in the four additional doors in the indoor pool. Next they want to see evaluations of electrical, fire systems, plumbing etc.  Bottom line, the goal is to get the outdoor poo open for use this summer, I do not think it will be open by Memorial Day.  With luck it won't be to long after the holiday.

Please take a minute to read the letter below from Patriot Trash.  This new policy goes into effect June 1, 2019.  For Port Potomac the biggest change will be that residents have to call for large item pickup.  These items will no longer be picked up without notification.
Dear Property Manager,
Last year, we began implementing the use of our new ASL (Automated Side Loader) trucks in some of the communities that we service. The ASL truck is manned by a single driver who controls a mechanical arm to pick up toter cans, as opposed to a three-man crew on standard rear load trucks.
The utilization of an ASL truck results in less noise than standard rear load trucks, reduces the time required to collect trash and recycling, and increases efficiency. Our ASL drivers are instructed to not leave the cab of the truck to collect large items or items that are not in a toter.
Starting June 1, 2019, we will begin to enforce this rule, and trash outside the toter cans will not be collected. To ensure that we are able to operate at maximum efficiency, we need your help to reach out to the homeowners of your communities to let them know:
All trash for pickup must be inside their toter can; trash outside the can will not be collected.
All toters must be placed at the curb, unobstructed, with the handles facing the house.
“Unobstructed” means that the toter must be 3’ from all other toters, cars, mailboxes, etc.
Large items or additional items left at the curb but outside of the toter will not be collected; instead, they will be “stickered” with a notification as to why the items were not collected and what to do to ensure these items get picked up.
For a list of your communities serviced by the ASL truck, please contact your sales representative or call customer service at (703) 257-7100. We thank you for your continued support, please let us know if you have any questions.
Thank you,
Patriot Disposal
Copyright © 2018 Patriot Disposal, Inc. | P.O. Box 3219 | Manassas, VA 20108 | (703) 257-7100
 
So far this year we have issues 807 violation letters to residences in the community.  The items that are cited the most concern trash and landscaping.  I have talked to you alot this Spring about these items.  Trash may not be visible from the front of the home or on the curb earlier than the night before pickup.  Yards must be mowed, weeds removed, trees and shrubs trimmed.  Bare turf areas should be seeded or install sod.  Another item we have talked about previously, but seem to be ignored, are vehicles.  No commercial vehicles are permitted in the community, that includes trailers.  If they fit in your garage, then they are not visible and the Association has no issue.  Running a used car business, parking unlicensed vehicles all over the property is also prohibited.  We will eventually find and tow these vehicles and will continue to enforce the regulations concerning these items.

I hope everyone has a good weekend. 

Sincerely,

Beth Cousino
General Manager
Port Potomac HOA
 
 
 
Please share this information with neighbors that may not have received it.
New Fitness Class location - Yoga, Body Chisel and Zumba
Posted on Feb 12th, 2019
Thanks to the efforts of the Port Potomac Fitness Director, Pam Wise, we have been able to locate an offsite location to hold three fitness classes a week.  We understand that this is a limited class schedule and there is little flexibility in the times, but it is an opportunity to keep residents moving.  The Potomac Woods Assisted Living Facility has been gracious enough to allow no cost use of their facility.  We have invited any of their residents who would like to join us to do so.  Please make them feel welcome.

Residents must bring their ID Cards to the class, which it is available for residents only.  No guests or children will be permitted.  To assure the safety of the residents of the Potomac Woods Assisted Living Facility, the fitness instructors will meet our residents at the entrance to Building 2, five minutes prior to class and let everyone in the building.

Any questions on these classes, you may contact Pam at pwise@nfcamenity.com.
 
Group Classes
Where:  Potomac Woods Assisted Living, 2001 Southampton St, Woodbridge, VA 22191 Building 2 
Starting February 18th
Monday: Body Chisel
Instructor: Claire
Time: 6:30pm-7:30pm
Description: For all levels. This class uses controlled moves emphasizing perfect form to define the body and build lean muscle mass. You’ll use resistance bands, and body weight.
 
Wednesday: Zumba
Instructor: Lianna
Time: 7:00pm-8:00pm
Description: The Zumba program fuses hypnotic Latin rhythms and easy to follow moves to create a one-of-a kind fitness program that will blow you away
 
Saturday: Yoga
Instructor: Audrey
Time: 10:00am-11:00am
Description: This class if open to all levels of practice. Your instruction will give you options and modifications throughout
class.
 
BRING TO CLASS: YOGA MAT, WATER AND TOWEL
Dog Park
Posted on Aug 30th, 2018
Finally, after years of waiting, the new dog park project is complete. The dog park will open spring of 2019 to give the grass and landscaping time to take root. Please stay tuned for the opening of Port Potomac HOA  dog park in 2019.
Security Contractor for Port Potomac
Posted on Jan 17th, 2018
Port Potomac HOA has hired a new Security Company, SOS Security, LTD. to handle security services for the community in 2018. (Start date January 16, 2018)  There will be an officer on site from 8 pm to 4 am every evening doing patrols.  To reach the patrol officer during their shift you may call 571/251-2470.   
 
Should you notice anything you want to report that is not urgent or you have a question for the security company, you can call SOS Security, Mr. Robert Salba at 703/862-2040 during normal business hours.  As always, any activity that warrants, you should call Prince William County Police, 911 or the non-emergency number 703/792-6500.
Assessment Payment Options
Posted on Mar 17th, 2017
Package Thefts
Posted on Feb 2nd, 2017
Community Crime Prevention Tip
 
Porch Pirating
 
11/29/2018
 
When having packages delivered to your home, beware of “porch pirating” — when a thief steals delivered packages from your doorstep or porch. Thieves can follow delivery trucks, watching for prime targets. These thieves commonly strike during working hours as many homes are empty at that time.
 
There are many steps that you can take to reduce the chance that your deliveries will be stolen. Here are some helpful tips to prevent the theft of your package.
 
·    Have your packages delivered to a location where someone can receive them in-person. A neighbor or relative who is usually home, for example, or your workplace if your employer allows it.
 
·    Encourage  your  neighbors  to  watch  for  deliveries  and  agree  to  secure  each  other’s packages. This includes being watchful for any stranger who is going onto porches for no apparent reason, or following delivery trucks.
 
·    Ask the shipper to hold your package at their facility. Most offer this service.
 
If you see anyone acting suspicious, call the police. Try and get as much information as possible; suspect / vehicle descriptions, license plates, the last direction of travel and any other information that would help identify the thief.
 
REPORT ALL SUSPICIOUS ACTIVITY TO THE POLICE
Emergency: 911 * Non-Emergency: 703-792-6500 * Crime Prevention Unit: 703-792-7270
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